Sales booked into QuickBooks
Card, cash and online orders matched and recorded, so your books stay current without a weekend of data entry.
Automated workflows · built on Claude
AI automation for small businesses.
I set up AI workflows that handle the repeat office work, like booking sales into QuickBooks, chasing late invoices and answering new inquiries. A person checks anything that involves money.
Reply within a dayLive in 1–2 weeksFixed quotes, no hourly billing
What you get
What it takes off your plate.
Everything runs on the accounts you already have, and you approve the first round of anything that reaches your customers.
Invoice reminders that go out on time
Friendly reminders with the payment link, sent before you have to chase. They stop as soon as the invoice is paid.
New inquiries answered
Questions from your website or email get a quick first reply and land in one list, so a new customer doesn't go cold.
How it works
Live in one to two weeks.
- 1Free call
Find the busywork
A 20-minute call to list what eats your week and pick the task with the clearest payoff.
- 2Week 1
Set it up on your tools
I connect what you already use, test it on your real posts, invoices or orders, and walk you through the results.
- 3Week 2
Run it and fine-tune
It goes live with alerts on anything unusual, plus a month of tweaks as you use it.
AI automation
from
$750
One workflow set up and tested, like invoice reminders or sales booked into QuickBooks.
- Full bookkeeping package$1,800
- Monitoring and tweaks$150/mo
Every project starts with a free 20-minute call and a fixed quote, with no hourly billing.
Questions
Good to know.
Anything else, ask on the call or by email.
Do I need to be good with tech?
No. I set everything up on the accounts you already have and show you the one or two things you'll ever need to tap. When something needs your OK, like a reply to a review, it comes to your phone as a message.
What tools does this work with?
The usual small-business tools: Instagram, Facebook, TikTok, Gmail, QuickBooks and Shopify. If you use something else, ask on the call and I'll tell you straight whether it'll work.
Does it move money or change my books on its own?
No. Anything that involves money, like an invoice or a payment record, is checked by a person before it counts.
What does it cost after setup?
A month of tweaks is included. After that, monitoring and tweaks are optional at $150/mo.
Who can see my business data?
Only you and me. I ask for the access a task needs and nothing more, and you can remove it anytime.
More ways I can help
Get started
What task would you never do again?
Book a free 20-minute call, or tell me in a sentence at jacob@astervantage.com. I'll reply within a day with what I'd take off your plate first and what it would cost.
Book a free 20-min call →